Welcome to R/KYV User

For almost every product, somewhere on the Web you will find a wealth of information at your fingertips.  If you have support issues, usually someone will be able to help you out.  Maybe you are evaluating one product against another and need some assistance.  You might just want a moan (let’s face it, you rarely see people praising software vendors in a public forum!)

Well, just try this Google search, and see how much help and support there is available:  Nothing…

We thought the time had come to address that problem, and so R/KYV User was born.

Who is the “we”?  Well, we’re all ex-Valid, and have a wealth of experience in R/KYV, records and document management.  In fact, on average, the team has 14 years of R/KYV experience each.  Which for a product that is 20 years old isn’t too bad!  You’ll see references to us around the site (we’re known as Obsilon), and we’re committed to helping R/KYV users get the best out of their installations.

When it was acquired by Hummingbird, R/KYV was undoubtedly the best document and records management system available on the market for local and central government, and it has been adopted across a wide range of councils and central government departments.  Even today, it stands the test of time, and so our aim is to help R/KYV users protect their investment through a mixture of practical help, support and new product offerings to bring out the best of R/KYV.

This site has a forum that we really encourage people to use.  We want people to be able to share their R/KYV knowledge and experience with each other, and so we are looking to foster a spirit of community across the R/KYV user base.  Obviously, we will be regular participants in the discussions, and will add as much value as we are able.

All the best

Nigel Cannings

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Mobile Phone recording

With the likely adoption by the FSA of mandatory mobile phone recording starting this year, it pays to be prepared.  We have developed an easy-to-use mobile recording platform designed to work with almost any mobile phone.  It is simple, and requires no software to be loaded onto the phone itself.

It interfaces with our JumpTo compliance product, so you can quickly add real-time analysis of phone conversations, to reduce risk and enhance your compliance capability.

Contact general@chaseits.co.uk for more details, or visit http://j.ump.to to see more about the compliance solution.

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We’ve merged!

We have now merged with R/KYV reseller Chase ITS.  We’re all very excited about the new products and services we can offer R/KYV users.  More details soon…


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Swirly Tags

If you look at the bottom right-hand corner of the screen, you will see a Flash movie that contains tags that have been automatically generated from the content on this page.  You will find one on every page of the blog.

Click on a tag, and you will see a number of areas related to the tag you have clicked on.  You can keep on following these on (which can be quite fun), or instead use the search buttons at the bottom, to search this site, Google, Wikipedia or Amazon.

This is a generic implementation of our tagging engine, which can be configured for specific applications.

Look out for tags in brackets - this is the first implementation of our “Theme” engine, where we assess the underlying theme behind a document.

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And we’re back…

August is always a slow time, especially it seems in the software industry!

However, we’re (almost) all back and firing on all cylinders.

Over the course of the next couple of months we will start to roll out some new products that have been inspired by our discussions with customers.  For the most part, users love R/KYV, but are frustrated by niggles, sometimes in workflow, sometimes integration related, or sometimes support related.  Those installations I have spoken to that have R/KYV running well wouldn’t swap it for anything, and the others are doing their best.

In all cases, though, there are some key features that users feel have been left out, or negelected.  Fortunately, the R/KYV API lets independent companies like us produce high quality tools to address these areas.  If you have any suggestions, please e-mail us at suggestions (at) docusite.co.uk

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Save on Software Maintenance!

We’re launching a new service to Local Authorities to help them reduce annual software maintenance charges. Quite often, these are pre-budgeted and paid as they come in, and there isn’t the time to query them.

We are offering to analyse all software maintenance contracts for free, and where necessary analyse actual software use, and to negotiate with suppliers for a reduction in future charges. If we agree a reduction, you pay us a percentage of the saving.

On our staff we have a lawyer, software professionals and a business analyst, all of whom have extensive industry experience.

If we can’t save you money, you don’t pay a penny, so we bear the risk. Hopefully it doesn’t sound too good to be true. In the current climate, everyone is being told to make savings, but the effort involved interferes with the day-to-day running of the department. Our job is to bridge that gap.

Contact nigel@docusite.co.uk for information

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HealthCheck Security Special

Just for August, we’re offering the HealthCheck Security Special. We will perform a full HealthCheck for you. If you have not got the security flaw we have recently highlighted (and it hasn’t been recently fixed by Open Text!) we will perform the HealthCheck half price. Otherwise, we’ll fix the issue for free while we are on-site

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That cake in full

You may have heard about a mysterious cake that’s being sent to R/KYV customers at the moment. Here’s a picture of it:

Little R/KYV cake

Little R/KYV cake

 

 

 

 

 

 

 

 

 

 

 

 

If you are feeling left out, and would like us to send you one, just e-mail cake@docusite.co.uk

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Just how secure is your installation?

If you have had a HealthCheck, we will have advised you on a major potential security flaw, and fixed it. We really don’t want to post it online, but it seems Open Text is trying to gag us using some rather sneaky tactics. Get in touch with us, and we’ll give you an overview of what is going on, and what you can do to secure your installation.

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PDF’s when you need them…

It’s reasonably well known that R/KYV has a “view as PDF” feature, enabling most documents to be viewed as a pdf file.

To achieve this, you need an external product, AdLib, that interfaces with R/KYV, takes the documents, and returns them as a pdf file to R/KYV. All great in theory. In practice, however, many users have problems keeping AdLib stable.

If you are one of those users, or if you weren’t aware that R/KYV had the capacity to generate pdf’s, then we have a solution, Obsilon PDFLite (or jokingly known in the office as ObLib). It runs in a VMWare image, so it’s very easy to install and is not affected by machine configuration. It is a direct plug-in for AdLib, so requires no configuration changes.

We can even arrange for a limited page trial.

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BlackBerry support

I’m pleased to announce the release of our VSO reader for BlackBerry. Many of you have complained about the fact that someone will send you an e-mail from R/KYV with a .vso link in it, and it can’t be opened on the BlackBerry. Well, until now…

For more details, drop me a line at nigel (at) docusite.co.uk. Soon, we will have details of a full-featured BlackBerry client, allowing searching on the move

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